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Minutes, Board Meeting 17 February 2010
Board Members (in order of succession): John Spicer, Pete Peterson, Gloria Eide, Jeff Davis, Mark Sayler, Mary Stansell (Past/Vice President), Amber Hughes (Treasurer), Deborah Cyparski (Secretary)
The meeting was called to order at the Event Center on the Beach, Showcase Building at 1305. In attendance: Spicer, Peterson, Eide, Davis, Stansell, Hughes, Cyparski, Allen Terrett, Corey Bard and Walt Schroeder
- Schroeder briefly joined the meeting to express concerns regarding sound during luncheons. Several members are not attending because they cannot hear the meeting. Walt shared that he and others are having difficulty hearing Spicer and Sergeant of Arms, Dale Thomas.
- January 20 Minutes were approved with changes to language regarding matching points.
- Bert Morris of The Rotary Foundation offered clarification on the point discussion. He stressed that points are "recognition" of contributions, no actual money transfer. Points are an inducement to encourage others to contribute.
- It was also clarified that only surviving spouses can transfer points to a club if a member passes.
- Spicer received a request from Tony Kalhagen for approval of a District 5110 Matching Funds Grant application for the $25,000 "Ripple Effect" project. Tony explained his fundraising efforts will come up with the $12.5K needed and that he was not soliciting money from club funds. Mary motioned, Pete seconded, motion approved.
- Terrett, representing Membership Committee, expressed concern regarding length of time between Board meetings to approve proposed members. It was determined to hold ad hoc Board meetings after luncheons for membership approval.
- New members approved by Membership Committee for Board Approval include: Tim Wilson, Hal Brockhouse, Carolyn Cronberger. Wilson and Cronberger approved by Board. Brockhouse approval tabled until 2/24 awaiting additional information for vote.
- Terrett reminded Board proposed members are not supposed to know they are being considered.
- Corey Bard represented Friends of the Library to inquire about the Party at the Park/Rotary Partnership after Mitch Kuljis' relocation. Bard will replace Kuljis as Committee organizer for Party at the Park.
- Bard also suggested organizing a Bike Ride Fundraiser in conjunction with the Fall Brew and Art Festival on September 11th. A ride from Gold Beach to Agness offering different mileages will be designed. The County has been approached and is supportive. Rotary has insurance to cover these types of events.
- The Treasurers Report was approved as submitted.
- Board approved funding of (2) students to attend this summer's Rotary Youth Leadership Awards (RYLA) at $500 each.
- Treasurer received notice from IRS of $600 late filing fee for 08/09 fiscal year. It was determined to pass to Jeff Kemp, Tax Consultant for review. If it was Consultant's error, it should be his responsibility.
- National English Honor Society parent has requested Rotary donate $800 towards an international trip. Traditionally youth work for this type of contribution. If it is determined that Rotary has these monies available, it was recommended that the (16) students become sponsored by a Rotarian who together enter into a contract agreement to do a paint project in the city park. The youth work off the $50 donation by a certain date or the Rotarian reimburses the club the $50.
- The topic of Guest Meals was discussed. Rotary has been paying for speakers and their guests as well as other guests. Policy was discussed stating Rotary covers the cost of the speaker and (1) guest if the guest assists with the presentation. It was also recommended Rotarians pay for any guest they invite to Rotary meetings.
- It was agreed that Rotary covers the lunch cost of Exchange Students Michelle and Flo and that these two girls should give weekly reports of their activities to the club to develop confidence and improve their English speaking skills. It was also suggested that they assist the Sergeant of Arms to cultivate a better connection with club members.
- Eide suggested Spicer have an assistant at meetings because he often comes direct from court with little time for preparation.
- Dr. Rush has requested more involvement. He will be assigned to redo the membership brochure and head the fundraising committee.
- Meeting was adjourned at 13:53.
Respectfully Submitted
Deborah Cyparski
Secretary
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